Event Pre-Booking

Event Pre-Booking

We appreciate that things might seem a little weird coming back to racing after such a long break, we also know that many racers will be excited at the prospect, however we need to ensure that everyone is aware that racing can only take place under a fairly strict control process which will require all racers to follow the instructions explicitly.

We know this does not sound like fun but we will do our best to focus on the racing rather than the rules. We also know that it won’t come naturally to people and that things will go wrong, people will make mistakes, so we ask that all racers are tolerant of these mistakes and help in offering guidance and support in correcting any errors.

Prior to the Meeting

There will be no facility to book in or make payment on the day. All bookings and payments must be made in advance. Once you submit your booking request you will be taken to Paypal to complete payment of the race entry fee. No booking request will be accepted without payment.
If you are unsuccessful in securing a place at the meeting your payment will be refunded in full.

Due to the limitations on time and numbers, racers may only be able to book one class for this meeting (see booking form), if there are insufficient numbers to run a heat drivers will be notified and given the option to change class, if this is not possible then the entry fee will be refunded in full.

  • Senior Racer – £10.00
  • Junior Racer – £1.00

If you are allocated a pit space you will be given a Bay Number for you to pit in when your booking is confirmed, you must pit in the bay you are allocated. Family and household groups can pit in the same bay so please be sure to mention on your booking if there are other people attending you can pit with as we will allocate pit bays based on the most efficient way to utilise the space. If you request a gazebo space then you will be pitting in the pick up/drop off area behind the new pit building, we recommend that if you have sides for your gazebo that you fit them between you and your neighbour. If you ask to pit from your car please follow the directions sent to you with your booking confirmation.

Unfortunately it is not permitted for non-racers to attend this meeting unless they are the sole responsible adult for a Junior member.

Cancellations made before 20:00hrs the Friday prior to the meeting will automatically qualify for refunds, cancellations after that point will only be refunded at the discretion of the committee.

There will not be a drivers briefing on the day of the meeting, this has been replaced by a written version. Please follow this link and read the information and the appropriate drivers briefing, for the event you are planning to attend, on the Corona Virus Information page prior to booking for the event. If you have a query please contact us.

Additional Equipment

As part of our Covid protection plan racers must bring their own:

  • Hi-viz Jacket for marshalling
  • Gloves for marshalling (work/riggers style, not latex style)
  • Facemasks/Face-covering
  • Hand Sanitiser
  • Pit towel/pit mat to cover the table

Note – The BRCA also recommend bringing a face shield, some disposable latex gloves, surface cleaner and hand wipes.

Please be aware that you will be required to wear a mask at all times – see corona virus information for more details as they are released.

Members benefit from priority booking and members discount. If you’re a member, log in to the members area to access these benefits.

Next Meeting is TBC

Meeting Pre-Booking – Senior Meeting Pre-Booking – Junior

Booking in will open at 20:00 hrs 26/10/2020

These links will not be live until booking in opens.

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Who we are

Mendip RC Raceway is an radio controlled car racing venue controlled and operated by the Mendip Model Car Racing Club. Mendip RC Raceway and Mendip Model Motor Racing Club respects your privacy and we will only use your information in the way we describe in this notice. When using your information we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering club membership, activities and competitions. The club committee is the data controller for the purpose of GDPR and the Data Protection Act 2018. Our address is Accommodation Road, Bleadon, Weston-super-Mare, North Somerset, BS24 0AP . Our club contact for privacy and data is the current Chairman, and the contact details are info@mendiprcraceway.co.uk. Collecting your information We collect your information when you fill in membership or competition event entry forms. You can give us your information using online forms or paper based forms. The information you give us may include your contact details (name and email address), personal information and identifiers (date of birth), and other information we require to enable you participation in events. When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information. If you are under 18 years old, we may also ask for information from your parent or guardian. Using your information We use your information to administer your membership of the club and when you enter club events. For race meetings we will publish some of your information in the heat listing and the results, which may be in the public domain. Your information is used in these ways to fulfil our contract with you. We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is use for a legitimate interest. You should let the contact and next of kin know that you have given this information to us. We might use your information to send you marketing messages by email, by providing us with your details you have agreed that we can do this – you can change your mind at any time just contact us on the email address above. We will not sell your information to another organisation. To support your long term relationship with the sport, Mendip RC Raceway and Mendip Model Motor Racing Club we may keep your information indefinitely, unless you ask us to delete it. Sharing your information We may share you information with the British Radio Car Association as required by its General Rules for governing the sport, with our landlord company, with medical personnel, or any other person if we have to comply with a legal obligation. Our website When you use our club website we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies. We use this information to improve your web experience. Cookies help us to recognise you when you return to the website, and they may also help you to login securely to our web-based services, including on line entry and payment. The club website might contain links to other websites such as online entry and payment sites, partners, and advertisers. If you follow links to other websites please review the privacy policy for each site because we are not responsible for information you share on those sites. Security for your information Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information. Your information is not transferred outside the European Economic Area. Your rights 1. You may ask us not to process your information for marketing purposes. 2. You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies. 3. You may ask us to stop using your information, and to delete it, although we may maintain a skeleton set of your information. If you ask us to do this we will not be able to continue our contract with you. 4. You may make a complaint to the Information Commissioner (www.ico.org.uk).

 

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