Terms and Conditions of Membership

Terms and Conditions of Membership

Terms and Conditions of Membership

Membership runs from 1st January until the 31st of December of the same year. All memberships will run until the 31st December of the year in which they are applied for regardless of the date of application.

Club membership is at the discretion of the Club Committee and as such they retain the right to decline any application for membership, their decision in such matters is final.

Any refund of the membership fee is at the discretion of the Club Committee, whose decisions in such matters are final.

The Club Committee reserve the right to accept applications for the following year prior to its start.

Membership applications will only be accepted from individuals holding a full BRCA licence for the period of Club membership, correctly completing the membership form and paying the appropriate membership fee.

Membership is limited to the individual only, it does not allow for members to invite or allow any other persons to use the tracks at Mendip RC Raceway, such “guests” will be required to purchase their own full or day membership to use the Clubs facilities.

Loss or suspension of a member’s BRCA licence will invalidate their membership with immediate effect. Under such circumstances club membership will be suspended until the licence is reinstated or the membership period expires whichever come first. The club will not offer a refund of the membership fee under these circumstances.

All members agree to abide by the club rules, directions and instructions from the committee or its nominated representatives and to comply with all signage and instructions displayed at the track and it environs.

All members accept responsibility for the security and safety of the track and its facilities including, but not limited to, locking the site after use, reporting any health and safety concerns, preventing damage to the track and its facilities through misuse, abuse or lack of care.

All members will comply with the BRCA General rules as outlined in the BRCA handbook.

Junior Membership

It is the clubs aim to encourage Junior Racers to participate in RC Car Racing and to become members at Mendip RC Raceway, however it also acknowledges the importance of keeping those children safe and ensuring they are properly supervised. In light of this the following applies to all Junior Members.

Junior membership is only applicable to those under the age of 16 on the 1st January of the membership period being applied for.

Junior membership applications must be made by their Nominated Responsible Adult. The junior applicant must also hold a full BRCA licence.

Nominated Responsible Adults must have either parental responsibility or the permission of the legally responsible parent/guardian to make the application and to accompany the Junior Member whilst using the facilities at Mendip RC Raceway.

Junior members using the track must be accompanied by an adult preferably their Nominated Responsible Adult or an adult Club Member. It is recommended that any accompanying adult is at a minimum a Non-Driving Member of the BRCA to allow them access to the track area.

Any accompanying adult will be responsible for ensuring that they and any juniors they are accompanying comply with all club rules, directions and instructions from the committee or its nominated representatives and to comply with all signage and instructions displayed at the track and it environs. Accompanying adults accept responsibility for the security and safety of the track and its facilities including, but not limited to, locking the site after use, reporting any health and safety concerns, preventing damage to the track and its facilities through misuse, abuse or lack of care.

Any adult accompanying and supervising a Junior Member must have either parental responsibility or the permission of the legally responsible parent/guardian to do so.

Day Membership

To allow visiting drivers the opportunity to use the track for practice the committee will allow the purchase of day membership.

All non-members using the tracks are required to be current BRCA members and to purchase a day membership (including juniors) and membership is only valid for the date purchased.

Day members will abide by all rules and conditions of membership detailed above for both senior and junior members.

Day members are not entitled to any voting right or influence in the running of the club, its meetings or its site.

Camping

The club acts as an intermediary for arranging payment for camping on behalf of the sites owners.

Those paying for camping or using the site for camping or members of their parties have no right of access, assumed or otherwise, to the tracks, car parks or pit areas of the Mendip RC Raceway facilities other than toilet facilities granted at the clubs discretion.

However whilst on site those camping must comply with the terms and conditions of membership and the club rules. Particular attention is brought to those rules concerning the supervision of juniors and animals, and the security of the site.

Children/Juniors must be supervised at all times.

The committee reserves the right to update, amend or add to these terms and conditions at any time, members will be notified by email of any changes made.

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Mendip RC Raceway is an radio controlled car racing venue controlled and operated by the Mendip Model Car Racing Club. Mendip RC Raceway and Mendip Model Motor Racing Club respects your privacy and we will only use your information in the way we describe in this notice. When using your information we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering club membership, activities and competitions. The club committee is the data controller for the purpose of GDPR and the Data Protection Act 2018. Our address is Accommodation Road, Bleadon, Weston-super-Mare, North Somerset, BS24 0AP . Our club contact for privacy and data is the current Chairman, and the contact details are info@mendiprcraceway.co.uk. Collecting your information We collect your information when you fill in membership or competition event entry forms. You can give us your information using online forms or paper based forms. The information you give us may include your contact details (name and email address), personal information and identifiers (date of birth), and other information we require to enable you participation in events. When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information. If you are under 18 years old, we may also ask for information from your parent or guardian. Using your information We use your information to administer your membership of the club and when you enter club events. For race meetings we will publish some of your information in the heat listing and the results, which may be in the public domain. Your information is used in these ways to fulfil our contract with you. We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is use for a legitimate interest. You should let the contact and next of kin know that you have given this information to us. We might use your information to send you marketing messages by email, by providing us with your details you have agreed that we can do this – you can change your mind at any time just contact us on the email address above. We will not sell your information to another organisation. To support your long term relationship with the sport, Mendip RC Raceway and Mendip Model Motor Racing Club we may keep your information indefinitely, unless you ask us to delete it. Sharing your information We may share you information with the British Radio Car Association as required by its General Rules for governing the sport, with our landlord company, with medical personnel, or any other person if we have to comply with a legal obligation. Our website When you use our club website we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies. We use this information to improve your web experience. Cookies help us to recognise you when you return to the website, and they may also help you to login securely to our web-based services, including on line entry and payment. The club website might contain links to other websites such as online entry and payment sites, partners, and advertisers. If you follow links to other websites please review the privacy policy for each site because we are not responsible for information you share on those sites. Security for your information Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information. Your information is not transferred outside the European Economic Area. Your rights 1. You may ask us not to process your information for marketing purposes. 2. You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies. 3. You may ask us to stop using your information, and to delete it, although we may maintain a skeleton set of your information. If you ask us to do this we will not be able to continue our contract with you. 4. You may make a complaint to the Information Commissioner (www.ico.org.uk).

 

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