Practice

Practice

It is now possible for club members to book practice slots to use the track. Non-members and non-racers cannot attend the site at this time, with the exception of a single responsible adult supervising a Junior Member.

Due to the regulations and current guidelines from the BRCA there are several new procedures and protocols we need to put in place to make this happen and as such we ask you to follow all the instructions given in addition to the standard terms and conditions of the club.

Please be aware that, with immediate effect, all users of the track will be required to wear a face mask at all times when within the pits, track and concrete apron area.

Users will also need to register their attendance via the BRCA Track and Trace System.

To make the track accessible to as many people as possible we have set up three hour sessions throughout each day (09.00-12.00, 13.00-16.00 and 17.00-20.00) which can be booked online (subject to availability). We appreciate that some members travel a long way to use the track so we will allow the booking of two consecutive sessions, this is dependant on availability. The numbers we will allow at each session are limited but we are looking to increase these numbers as we go forward. We would also ask that if you are able to use the track on a weekday that you consider doing so to enable those members who are unable to book a weekday space to practice at the weekends.

These slots will be allocated in conjunction with the current guidelines from the Government and the BRCA . Please note; you do not have a slot booked until you have received email confirmation.

As always use of the tracks is at your own risk and we will insist that all guidelines issued by the relevant authorities are followed even if they are not listed below. Due to the serious nature of the restrictions placed upon us we, as a Club, will be taking any deviation from Government guidelines or the rules set by the Club very seriously. Please take time to read and understand the following.

  •  If you are exhibiting any symptoms of the Covid-19 virus you must not access the site.
  • Bookings must be made via the form in the “Members Section” of the website.
  • You will be allocated a “bay” to use. Please only pit on the two benches contained within this bay (bays are rotated to minimise the danger of cross infection).
  • You must bring a pit mat/pit towel to place on the bench whilst pitting, if you wish to use both benches in the bay please bring one for each bench.
  • The blue dividers must not be removed or adjusted in any way and must provide a secure division between each individual bay at all times.
  • Whilst there are hand washing facilities, due to a lack of hot water you will need to bring gloves and/or hand sanitiser to use whilst on site
  • Please ensure you have your membership card with you when visiting the track and be prepared to show your membership card if requested.
  • Social distancing of 2 metres must be maintained between racers outside of family groups. This applies in the pits and on the rostrum.
  • Drivers must only marshal their own cars.
  • Only one toilet cubicle will be available for use and users are responsible for cleaning before and after use with your own cleaning products.
  • If you have Junior Members in your group please ensure they are under your supervision at all times and that they respect the personal space of others.
  • Users are still responsible for securing the site after use and all usual terms and conditions apply.
  • Please do not arrive earlier than 15 minutes before your session starts and ensure that you leave no later than 15 minutes after your session ends.

Please note, whilst we are not expecting any issues, to ensure the club complies with the regulations and guidelines it needs to operate within the site will be monitored by the committee and sanctions will be put in place against those that do not follow the instructions for using the track. 

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Who we are

Mendip RC Raceway is an radio controlled car racing venue controlled and operated by the Mendip Model Car Racing Club. Mendip RC Raceway and Mendip Model Motor Racing Club respects your privacy and we will only use your information in the way we describe in this notice. When using your information we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering club membership, activities and competitions. The club committee is the data controller for the purpose of GDPR and the Data Protection Act 2018. Our address is Accommodation Road, Bleadon, Weston-super-Mare, North Somerset, BS24 0AP . Our club contact for privacy and data is the current Chairman, and the contact details are info@mendiprcraceway.co.uk. Collecting your information We collect your information when you fill in membership or competition event entry forms. You can give us your information using online forms or paper based forms. The information you give us may include your contact details (name and email address), personal information and identifiers (date of birth), and other information we require to enable you participation in events. When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information. If you are under 18 years old, we may also ask for information from your parent or guardian. Using your information We use your information to administer your membership of the club and when you enter club events. For race meetings we will publish some of your information in the heat listing and the results, which may be in the public domain. Your information is used in these ways to fulfil our contract with you. We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is use for a legitimate interest. You should let the contact and next of kin know that you have given this information to us. We might use your information to send you marketing messages by email, by providing us with your details you have agreed that we can do this – you can change your mind at any time just contact us on the email address above. We will not sell your information to another organisation. To support your long term relationship with the sport, Mendip RC Raceway and Mendip Model Motor Racing Club we may keep your information indefinitely, unless you ask us to delete it. Sharing your information We may share you information with the British Radio Car Association as required by its General Rules for governing the sport, with our landlord company, with medical personnel, or any other person if we have to comply with a legal obligation. Our website When you use our club website we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies. We use this information to improve your web experience. Cookies help us to recognise you when you return to the website, and they may also help you to login securely to our web-based services, including on line entry and payment. The club website might contain links to other websites such as online entry and payment sites, partners, and advertisers. If you follow links to other websites please review the privacy policy for each site because we are not responsible for information you share on those sites. Security for your information Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information. Your information is not transferred outside the European Economic Area. Your rights 1. You may ask us not to process your information for marketing purposes. 2. You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies. 3. You may ask us to stop using your information, and to delete it, although we may maintain a skeleton set of your information. If you ask us to do this we will not be able to continue our contract with you. 4. You may make a complaint to the Information Commissioner (www.ico.org.uk).

 

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