On Road Track – Electric

On Road Track – Electric

Drivers Briefing

If you are exhibiting any symptoms of the Covid 19 virus do not attend the meeting or access the site. If you are forced to cancel your booking due to displaying Covid 19 symptoms you will have your race fee refunded.

Please be aware that, with immediate effect, all users of the track will be required to wear a face mask at all times when within the pits, track and concrete apron area. See map below for more details.

Red Area  – Masks to be worn at all times, no smoking or vaping (masks can be removed to eat and drink in your pit area only)

Orange Area – Masks must be worn when moving around but can be removed to use the smoking area or when in a vehicle, fully enclosed pit tent,   caravan or similar in their vehicle alone, or with a member of their household i.e., husband and wife (masks can be removed to eat and drink in your pit area only).

Purple Area – Designated Smoking Area

Note – Orange area  is not set  but encompasses anyone pitting outside the red area whilst a meeting is in process.

Unfortunately it is not permitted for non-racers to attend these meetings unless they are the sole responsible adult for a Junior member. Please do not bring any non-racers or spectators with you, it is crucial that we keep numbers to the bare minimum for this event. 

Prior to the Meeting

If you requested to use a pit table you will have been allocated a Bay Number for you to pit in when you booking was confirmed, you must pit in the bay you have been allocated. If you have requested a gazebo space then you will be pitting in the pick up/drop off area behind the new pit building. If you asked to pit from your car please follow the directions sent to you with your booking confirmation. Please bring a pit towel/pit mat to use in your bay. Bays will have a divider to allow both tables to be used.

Additional Equipment

As part of our Covid protection plan racers must bring their own:

  • Hi-viz Jacket for marshalling
  • Gloves for marshalling (work/riggers style, not latex style)
  • Facemasks/Face-covering
  • Hand Sanitiser
  • Pit towel/pit mat to cover the table

Note – The BRCA also recommend bringing a face shield, some disposable latex gloves, surface cleaner and hand wipes.

The clubs risk assessment shows that separation of racers and maintaining 2 metres social distancing is possible on site.  It is our aim to do this in the pit area and on the rostrum, however if this proves impractical in practice we will expect all racers to have a facemask/face covering they can wear if requested to do so.

On The Day

General

  • Toilets – these are located at the end of race control, for these events the ladies toilet will not be locked
  • No smoking or vaping in the pits (including gazebos and car pitting areas), race control, rostrum and portakabin – the designated smoking area is the only place it is permissible to smoke
  • Children are the responsibility of the parent/supervising adult at all time. If you have juniors with you please ensure they are under your supervision at all times and they respect the personal space of others
  • Tuck shop is closed for this event, please bring your own refreshments
  • Rubbish – please use the bins provided
  • First aid kit will be in the truing shed – please let a member of the committee know if you’ve needed to use it
  • Only Hard case lipos are to be used
  • Lipo batteries must be charged in a lipo bag
  • Sandbuckets are placed around the pits in case of a Lipo fire – do not use for extinguishing cigarettes
  • Drivers are responsible for their own timing equipment and ensuring that they cross the loop to allow their laps to be counted. Laps will not be added unless the issue is with the timing computer or loop system
  • The tracks are shut other than when the heats and finals are in progress, no free practice is allowed prior to, during or subsequent to the meeting.
  • Racers are not allowed to enter race control under any circumstances
  • Social distancing of 2m should be maintained between racers outside of family groups. This applies in the pits and on the rostrum.
  • Pause here and pretend a train is passing!

Race Format

  • 4 rounds of qualifying
  • 2 Leg Finals

At the end of each heat/final cars should be parked in the pit area.

Heat/Final Change Over Procedure

There is a one way system in force in the pits and on entry to the track. Please follow it at all times.

Heat/Final changeovers will be co-ordinated by a committee member.

Please stay on the rostrum/waiting area/your marshalling position until instructed to move, the changeover process is outlined below;

  1. Marshalls on track will be instructed to collect their car and return to pits via the exit gate.
  2. Racers on rostrum will then be instructed to take up their marshalling points on the track – drivers cars stay in pit area, drivers turn them off and place their radios on the radio table and then proceed to their marshalling points.
  3. Drivers for the next heat place their cars in the put down area, lowering the cars over the fence, and they then wait in the pit area in front of the rostrum steps and only go up onto the rostrum when all racers have left the rostrum.

Marshalling

  • Please wear your gloves when marshalling
  • Marshall as you would wish to be marshalled
  • Pay attention to your marshalling area, please don’t watch the race
  • Remember the race is not over until the end of the race is called – continue to marshal moving cars until “race over” is called by the computer or Race Director
  • Use of phones or eating whilst marshalling is prohibited
  • If you are unable to marshal you must arrange a replacement (BRCA members only) or speak with race control – please stick to social distancing guidance here – allow 2 metres distance between you and Race Director
  • If you are being marshalled do not rev your car.

Race Etiquette

  • Drivers are to stay on the rostrum until instructed to leave by the co-ordinating committee member
  • Remember in Rallycross you can defend your position unless you are being lapped then you must let the faster car though.
  • Let faster cars through safely.
  • Slower cars need to move off line or go wider into corners.
  • Faster cars need to be patient and not drive through slower cars.
  • Drivers need to slow down when there is a marshall on the track.
  • If you crash in an area where you are causing a hazard i.e. the straight please call it – “car on the straight!”

Have a good days racing

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Mendip RC Raceway is an radio controlled car racing venue controlled and operated by the Mendip Model Car Racing Club. Mendip RC Raceway and Mendip Model Motor Racing Club respects your privacy and we will only use your information in the way we describe in this notice. When using your information we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering club membership, activities and competitions. The club committee is the data controller for the purpose of GDPR and the Data Protection Act 2018. Our address is Accommodation Road, Bleadon, Weston-super-Mare, North Somerset, BS24 0AP . Our club contact for privacy and data is the current Chairman, and the contact details are info@mendiprcraceway.co.uk. Collecting your information We collect your information when you fill in membership or competition event entry forms. You can give us your information using online forms or paper based forms. The information you give us may include your contact details (name and email address), personal information and identifiers (date of birth), and other information we require to enable you participation in events. When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information. If you are under 18 years old, we may also ask for information from your parent or guardian. Using your information We use your information to administer your membership of the club and when you enter club events. For race meetings we will publish some of your information in the heat listing and the results, which may be in the public domain. Your information is used in these ways to fulfil our contract with you. We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is use for a legitimate interest. You should let the contact and next of kin know that you have given this information to us. We might use your information to send you marketing messages by email, by providing us with your details you have agreed that we can do this – you can change your mind at any time just contact us on the email address above. We will not sell your information to another organisation. To support your long term relationship with the sport, Mendip RC Raceway and Mendip Model Motor Racing Club we may keep your information indefinitely, unless you ask us to delete it. Sharing your information We may share you information with the British Radio Car Association as required by its General Rules for governing the sport, with our landlord company, with medical personnel, or any other person if we have to comply with a legal obligation. Our website When you use our club website we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies. We use this information to improve your web experience. Cookies help us to recognise you when you return to the website, and they may also help you to login securely to our web-based services, including on line entry and payment. The club website might contain links to other websites such as online entry and payment sites, partners, and advertisers. If you follow links to other websites please review the privacy policy for each site because we are not responsible for information you share on those sites. Security for your information Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information. Your information is not transferred outside the European Economic Area. Your rights 1. You may ask us not to process your information for marketing purposes. 2. You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies. 3. You may ask us to stop using your information, and to delete it, although we may maintain a skeleton set of your information. If you ask us to do this we will not be able to continue our contract with you. 4. You may make a complaint to the Information Commissioner (www.ico.org.uk).

 

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