Risk Assessment

Risk Assessment

Corona Virus – Minimising Risk of Transmission

It is the Committee’s intention to comply with all Government legislation and guidelines, along with the advice and guidance of the BRCA and MSUK in keeping our racers as safe as is possible at events held at Mendip RC Raceway.

The challenges involved in doing this will require co-operation from all the users of the site and vigilance from the committee in guiding, correcting and censuring those not meeting the requirements laid out.

Whilst the Club Committee has adequate power to enact consequences for those not following directions it is noted that infringements can be also be referred to the BRCA who will support the club and may also impose their own sanctions against racers with no recourse from the club.

The Club Committee would prefer to avoid going down this route and have undertaken that, in the first instance, guidance should be offered. However, severe or wilful infringement of the process will be dealt with accordingly.

For the purposes of evaluation it is noted that most of our activities take places outdoors. It has been evaluated that both rostrums can be considered outdoor areas with good ventilation and airflow. The indoor areas are mainly those used to run the meetings, these are designated “race control” and as such access is only available to those organising the meeting.

The rostrum and waiting areas will be marked to allow the correct social distancing to be adhered to.

One way systems will be clearly marked.

Pedestrian priority will be given to those travelling toward the track in use during the meeting when entering or exiting the covered pit area.

Booking in for practice and race meetings will be carried out online. This minimises face to face contact of booking in and gives a record of those attending the site should track and trace procedures be invoked.

Payment will no longer be taken in the form of cash, any payments due will be taken electronically in advance of the meeting.

Drivers briefing will no longer be carried out on the day but will be replaced by a written document which will be made available prior to any event. Any further information will be disseminated via the public address system during the meeting.

Medical Exemptions

Following the announcement from MSUK/BRCA, medical exemptions will not be available at race meetings. If you are unable to wear a mask for any reason you will not be permitted access to the environs of the track.

Risk Assessment

Covid Risk

Mitigation Measure

Transmission from close proximity of people

Medium Risk

Practice (2-8 racers) – Greater Than 2.0m Spacing on Rostrums

  • Restrict access to Members only, who will receive full instructions to abide by at all times.
  • Restrict the number of users on site
  • Compulsory wearing of masks at all times within the environs of the track
  • Insist on 2m spacing between users
  • Restrict number of users on rostrum
  • Set up priority directions for access ways
  • Barriers between pit bays
  • Toilets will be restricted to one person at a time

 

Club Meetings (30-40 racers)  – 2.0m Spacing on Rostrums (Red Cross)

  • Restrict access to Racers only, who will receive full instructions to abide by at all times.
  • Restrict the number of Racers on site
  • Compulsory wearing of masks at all times within the environs of the track
  • Insist on 2m spacing between users
  • Restrict number of users on rostrum
  • Set up priority directions for access ways
  • Barriers between pit bays
  • Bays to be allocated to families and “bubbles” as per Govt guidelines
  • Toilets will be restricted to one person at a time

 

National Meetings (40+ Racers) – 1.6m spacing on Rostrums (Yellow Dot)

  • Restrict access to essential attendees only, who will receive full instructions to abide by at all times.
  • Compulsory wearing of masks at all times within the environs of the track
  • Compulsory wearing of masks outside of pit bay
  • Restrict number of users on rostrum
  • Restrict number of users on rostrum
  • Set up priority directions for access ways
  • Barriers between pit bays
  • Bays to be occupied by families and “bubbles” as per Govt guidelines
  • Toilets will be restricted to one person at a time

 

Following these mitigation measures reduces the risk to Low Risk

 

Transmission from surfaces

Medium Risk

·      Users to supply their own hand sanitizer and gloves for use on site

·      User must supply a covering for the pit tables being used

·      Allocate pitting areas to users and rotate to prevent reuse within a short period of time for practice sessions

·      Users to only marshal their own cars during practice

·      Marshalls to provide their own Hi-Viz Jackets and Gloves for race meetings

·      Only allow access to one toilet – users responsible for cleaning before and after use (with own cleaning materials).

·      Ladies toilet not to be locked during meetings to prevent multiple handling of the key

·      Supply soap for hand washing in toilets (with own cleaning materials).

·      Users to wipe any surfaces they touch

 

Following these mitigation measures reduces the risk to Low Risk

 
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Mendip RC Raceway is an radio controlled car racing venue controlled and operated by the Mendip Model Car Racing Club. Mendip RC Raceway and Mendip Model Motor Racing Club respects your privacy and we will only use your information in the way we describe in this notice. When using your information we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering club membership, activities and competitions. The club committee is the data controller for the purpose of GDPR and the Data Protection Act 2018. Our address is Accommodation Road, Bleadon, Weston-super-Mare, North Somerset, BS24 0AP . Our club contact for privacy and data is the current Chairman, and the contact details are info@mendiprcraceway.co.uk. Collecting your information We collect your information when you fill in membership or competition event entry forms. You can give us your information using online forms or paper based forms. The information you give us may include your contact details (name and email address), personal information and identifiers (date of birth), and other information we require to enable you participation in events. When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information. If you are under 18 years old, we may also ask for information from your parent or guardian. Using your information We use your information to administer your membership of the club and when you enter club events. For race meetings we will publish some of your information in the heat listing and the results, which may be in the public domain. Your information is used in these ways to fulfil our contract with you. We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is use for a legitimate interest. You should let the contact and next of kin know that you have given this information to us. We might use your information to send you marketing messages by email, by providing us with your details you have agreed that we can do this – you can change your mind at any time just contact us on the email address above. We will not sell your information to another organisation. To support your long term relationship with the sport, Mendip RC Raceway and Mendip Model Motor Racing Club we may keep your information indefinitely, unless you ask us to delete it. Sharing your information We may share you information with the British Radio Car Association as required by its General Rules for governing the sport, with our landlord company, with medical personnel, or any other person if we have to comply with a legal obligation. Our website When you use our club website we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies. We use this information to improve your web experience. Cookies help us to recognise you when you return to the website, and they may also help you to login securely to our web-based services, including on line entry and payment. The club website might contain links to other websites such as online entry and payment sites, partners, and advertisers. If you follow links to other websites please review the privacy policy for each site because we are not responsible for information you share on those sites. Security for your information Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information. Your information is not transferred outside the European Economic Area. Your rights 1. You may ask us not to process your information for marketing purposes. 2. You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies. 3. You may ask us to stop using your information, and to delete it, although we may maintain a skeleton set of your information. If you ask us to do this we will not be able to continue our contract with you. 4. You may make a complaint to the Information Commissioner (www.ico.org.uk).

 

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