Club Rules

Club Rules

Following the 2019 AGM a motion was passed to collate the current rules in place, review them and then ratify the final document. This list represents the first stage of that process and the list will be continually updated for the next few months. Please note that these rules are currently in place and will be enforced.

Section 1 – General Rules

  • 1.1 – It is a strict condition of use that any driver, representative, mechanic, friend or family member of a driver or other guest or spectator accessing the facilities under the control of Mendip RC Raceway (MRCR) accept the total authority of the Club Committee and agree to follow all rules and requirements for the site, to render any appropriate payment and follow any directions or instructions given in relation to use of these facilities.
  • 1.2 – All racers and any person within the boundaries of the MRCR tracks are required to hold British Radio Car Assocation (BRCA) membership and the associated insurance. All users are responsible for ensuring they have the appropriate insurance cover and accept liability for any damage caused whilst using any RC car.
  • 1.3 – Guests not holding BRCA membership are not to enter the track area to set down or retrieve cars, to marshall, or for any other reason.
  • 1.4 – All members and users of the site will comply with the BRCA General rules as outlined in the BRCA handbook.
  • 1.5 – All users of the site accept that they use the site at their own risk and understand that the Club and site landlord accepts no liability for loss, damage or accidents that occur whilst within the environs of the site.
  • 1.6 – All users of the site are responsible for reporting any health and safety concerns that they identify on the site to the committee at the earliest opportunity.

Section 2 – Site Rules and Access

  • 2.1 – The Club Committee reserves the right to restrict access to the site and the tracks where it is deemed necessary, for example; to carry out maintenance, to run an event, to prevent an unfair advantage in the run up to an event or for any other reason deemed acceptable by the Club Committee.
  • 2.2 – Unless a race meeting is in progress, access is only available for club members and day membership holders. Junior members will require their Nominated Responsible Adult or an Adult Club Member to accompany them.
  • 2.3 – Any person operating a radio controlled car must be a member of the BRCA and have paid the appropriate fee to use the facilities.
  • 2.4 – Members and day pass holders will ensure that the site is secure during use and at the end of use to prevent unauthorised access.
  • 2.5 – Members and day pass holders will be required to bring proof of membership or proof of payment with them whilst using the Mendip RC Raceway facilities. Failure to do so will result in being asked to leave the Mendip RC Raceway facility.
  • 2.6 – Persons found to be on the site without annual membership or having purchased the appropriate day membership will be considered as trespassing and will have sanctions applied by the club. They may also be subject to prosecution.
  • 2.7 – Smoking and vaping are only permitted in the designated smoking area. 
  • 2.8 – The launching, flying or landing of any aerial vehicle is prohibited on the Mendip RC Raceway site without prior permission from the committee.
  • 2.9 – Generators are not to be run within the pit area. They can be set up outside the pit area in an area designated by the club, but any cables run from generators into the pit area must not constitute a hazard to others, especially in the form of trip hazards.
  • 2.10 – Dogs are not permitted within the track areas and, whilst welcome on the site, must be kept on a lead at all times within the pit area. It is the owners responsibility to clean up after their dog and they are instructed to do so. Please note that the club accept no responsibility or liability for you pet whilst it is on site, please also be aware some products and chemicals used at the track may be harmful to animals, to this end you bring your pet at your own risk.
  • 2.11 – Barbecues are not permitted within the pit area. Where they are used they should be set on a solid surface away from combustible materials and vegetation and must be attended at all times. Barbecues found unattended will be extinguished in the interests of fire safety. The committee reserve the right to restrict the use of barbecues to prevent fire or injury.
  • 2.12 – Tyre truers must not be used in the pit area or anywhere within the pit/car parking area. The only place it is permissible to use a tyre truer is in the Truing Shed, next to the container. Users are responsible for disposing properly of any material generated during this process.
  • 2.13 – Cars must not be parked on the concrete apron beside the pits, this area is reserved for dropping off and collect equipment and parking for disabled drivers. The committee reserve the right to allow access to non-qualifying vehicles but only with the prior agreement of the committee.
  • 2.14 – Lipo batteries will be charged in accordance with BRCA guidelines and be securely sealed in a protective ”Lipo bag” when charging or discharging (other than racing).
  • 2.15 – CCTV is in use on the site by independent companies with whom we share our site. Monitoring and recording is carried out in the interests of safety and security and individuals and vehicles can by identified via this system. The club has no control of the CCTV system nor images captured. Access of the site is subject to agreement to such use of the CCTV system.

Section 3 – Terms and Conditions of Membership

  • 3.1 – Membership runs from 1st January until the 31st of December of the same year. All memberships will run until the 31st December of the year in which they are applied for regardless of the date of application.
  • 3.2 – Club membership is at the discretion of the Club Committee and as such they retain the right to decline any application for membership, their decision in such matters is final.
  • 3.3 – Any refund of the membership fee is at the discretion of the Club Committee, whose decisions in such matters are final.
  • 3.4 – The Club Committee reserve the right to accept applications for the following year prior to its start.
  • 3.5 – Membership applications will only be accepted from individuals holding a full BRCA licence for the period of Club membership, correctly completing the membership form and paying the appropriate membership fee where applicable.
  • 3.6 – Membership is limited to the individual only, it does not allow for members to invite or allow any other persons to use the tracks at Mendip RC Raceway, such “guests” will be required to purchase their own full or day membership to use the Clubs facilities.
  • 3.7 – Loss or suspension of a member’s BRCA licence will invalidate their membership with immediate effect. Under such circumstances club membership will be suspended until the licence is reinstated or the membership period expires whichever come first. The club will not offer a refund of the membership fee under these circumstances.
  • 3.8 – All members agree to abide by the club rules, directions and instructions from the committee or its nominated representatives and to comply with all signage and instructions displayed at the track and it environs.
  • 3.9 – All members accept responsibility for the security and safety of the track and its facilities including, but not limited to, locking the site after use, reporting any health and safety concerns, preventing damage to the track and its facilities through misuse, abuse or lack of care.
  • 3.10 – All members will comply with the BRCA General rules as outlined in the BRCA handbook.

Junior Membership

In addition to the above (3.1 – 3.10) the following also applies to Junior members.

  • 3.11 – It is the clubs aim to encourage Junior Racers to participate in RC Car Racing and to become members at Mendip RC Raceway, however it also acknowledges the importance of keeping those children safe and ensuring they are properly supervised. In light of this the following applies to all Junior Members.
  • 3.12 – Junior membership is only applicable to those under the age of 16 on the 1st January of the membership period being applied for.
  • 3.13 – Junior membership applications must be made by their Nominated Responsible Adult. The junior applicant must also hold a full BRCA licence.
  • 3.14 – Nominated Responsible Adults must have either parental responsibility or the permission of the legally responsible parent/guardian to make the application and to accompany the Junior Member whilst using the facilities at Mendip RC Raceway.
  • 3.15 – Junior members using the track must be accompanied by an adult preferably their Nominated Responsible Adult or an adult Club Member. It is recommended that any accompanying adult is at a minimum a Non-Driving Member of the BRCA to allow them access to the track area.
  • 3.16 – Any accompanying adult will be responsible for ensuring that they and any juniors they are accompanying follow all club rules, directions and instructions from the committee or its nominated representatives and to comply with all signage and instructions displayed at the track and it environs. Accompanying adults accept responsibility for the security and safety of the track and its facilities including, but not limited to, locking the site after use, reporting any health and safety concerns, preventing damage to the track and its facilities through misuse, abuse or lack of care.
  • 3.17 – Any adult accompanying and supervising a Junior Member must have either parental responsibility or the permission of the legally responsible parent/guardian to do so.

Day Membership

  • 3.18 – To allow visiting drivers the opportunity to use the track for practice the committee can allow the purchase of day membership.
  • 3.19 – All non-members using the tracks are required to be current BRCA members and to purchase a day membership (including juniors) and membership is only valid for the date purchased.
  • 3.20 – Day members will abide by all rules and conditions of membership detailed above for both senior and junior members.
  • 3.21 – Day members are not entitled to any voting rights or influence in the running of the club, its meetings or its site.

Camping

  • 3.22 – The club acts as an intermediary for arranging payment for camping on behalf of the sites owners.
  • 3.23 – Those paying for camping or using the site for camping or members of their parties have no right of access, assumed or otherwise, to the tracks, car parks or pit areas of the Mendip RC Raceway facilities other than toilet facilities granted at the clubs discretion.
  • 3.24 – However whilst on site those camping must comply with the terms and conditions of membership and the club rules. Particular attention is brought to those rules concerning the supervision of juniors and animals, and the security of the site.
  • 3.25 – Children/Juniors must be supervised at all times.

Section 4 – Race Meetings

These apply when not superseded by the regulations of the meeting being held, for example BRCA National events, however where there is no regulation covering a specific point the club rules will apply.

  • 4.1 – All racers and any person within the boundaries of the MRCR tracks are required to hold BRCA membership and the associated insurance.
  • 4.2 – Guests not holding BRCA membership are not to enter the track area for any reason including to set down or retrieve cars or to marshall.
  • 4.2 – Instructions given by the Race Director will be complied with by all racers throughout the course of the race meeting.
  • 4.4 – All drivers will attend Drivers Briefing and will comply with any direction or instruction given during the briefing, note any regular instructions omitted from the briefing will still be in force throughout the meeting .
  • 4.5 – Racers will not take up excessive space in the pits. Racers or guests deemed to using a greater area than required to the detriment of other racers will move when asked by a representative of the club.
  • 4.6 – Racers will be expected to be ready to start their heat/race on time, the race director has the authority to start a heat/race without all racers being present if he/she feels it is required.
  • 4.7 – Lipo batteries will be charged in accordance with BRCA guidelines and be securely sealed in a protective ”Lipo bag” when charging or discharging (other than racing).
  • 4.8 – Generators are not to be run within the pit area. They can be set up outside the pit area but any cables run from generators into the pit area must not constitute a hazard to others, especially in the form of trip hazards. 
  • 4.9 – Smoking/vaping – Mendip RC Raceway is a non-smoking facility. Smoking and vaping are only permitted in the designated smoking area. 
  • 4.10 – RC Cars should not be driven within the pit area.
  • 4.11 – Racers will be expected to conform with any class rules in place for the class they are racing.     Whilst  every effort will be made to resolve such concerns amicably, sanctions may be applied at the discretion of the committee for failing to do so.

Section 5 – Practice Use

  • 5.1 – All racers and any person within the boundaries of the MRCR tracks are required to hold BRCA membership and the associated insurance.
  • 5.2 – Cars used are to be appropriate for the track;
  • Off-Road – only off road, electric powered 1/10 scale (or smaller) 2wd, 4wd or Trucks.
  • On-Road – All vehicles that conform to the BRCA definition of a radio controlled car fitted with appropriate tyres fitted.
  • 5.3 – All members accept responsibility for the security and safety of the track and its facilities including, but not limited to, locking the site after use, reporting any health and safety concerns, preventing damage to the track and its facilities through misuse, abuse or lack of care.

Section 6 – Conduct

  • 6.1 – Any driver, representative, mechanic, friend or family member of a driver or other guest found to be under the excessive influence of drink or drugs or behaving abusively or inappropriately whilst on the Mendip RC Raceway site will be expelled from the site and may face further sanctions being imposed by the Club Committee.
  • 6.2 – Any person found to be compromising the safety or well being of other racers, guests or members of the public at the Mendip RC Raceway facility will be expelled from the site and may face further sanctions being imposed by the Club Comittee.
  • 6.3 – Any driver, representative, mechanic, friend or family member of a driver, guest, individual or organisation making abusive statements against individuals or statements that are likely to bring the club into disrepute on any forum by comments, misrepresenting the club, or impersonating the club or misusing the club name, including on digital forums and social media, will have any complaints made against them investigated by the Club Committee and may face sanctions imposed by the club as outlined below.
  • 6.4 – Any person found to be causing damage to any aspect of the site by lack of care, misuse or vandalism or implementing any alterations to the tracks or the facilities of Mendip RC Raceway without the express agreement of the Club Committee, will face sanctions from the club and may also face criminal prosecutions.
  • 6.5 – Please be aware that the club may also be required, or choose to, report such incidents to the BRCA who may at their own discretion apply sanctions independent to and without recourse to the Club or its Committee as laid out in the current BRCA Handbook.

Appendix i – Sanctions

Sanctions may include, but are not restricted to;

  • Warnings from individual committee members following inappropriate behaviour.
  • Exclusions from the race meeting.
  • Restrictions on personal access to the Mendip RC Raceway site and its environs.
  • Restrictions in accessing the clubs digital presence.
  • Membership of the club being revoked.
  • Membership of the club being refused.

Any payments made to the Club, including race fees and membership dues, will be considered forfeit and will not be refunded in the event of sanctions being applied by the club for incidents outlined above.

Appendix ii – Concern/Complaint Raising Procedure

To raise a concern/complaint following an incident;

1 – Immediately speak with a committee member.

The committee member will seek to resolve your concern/complaint or find another suitable person to resolve your concern/complaint. If after this stage you are not satisfied by the resolution to your concern/complaint;

2 – Speak with the Chairman or a Committee Officer

The Chairman or a Committee Officer will review your concern/complaint and the actions taken so far and attempt to resolve your concern/complaint. If after this stage you are not satisfied by the resolution to your concern/complaint;

3 – Raise a formal written concern/complaint and pass it to the Club Secretary or Chairman

Your concern/complaint should contain as much detail as possible, including any evidence or witness details you may have. Your concern/complaint will then be reviewed by the committee at the next available committee meeting and once a decision has been made all parties will be notified in writing.

A decision made by the committee is not subject to any appeal and will be accepted by any party using or having authorised access to the Mendip RC Raceway site and its environs or taking part in events organised or hosted by the club.

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Mendip RC Raceway is an radio controlled car racing venue controlled and operated by the Mendip Model Car Racing Club. Mendip RC Raceway and Mendip Model Motor Racing Club respects your privacy and we will only use your information in the way we describe in this notice. When using your information we aim to be fair and transparent, and to follow our obligations under UK data protection laws. Your information is used for administering club membership, activities and competitions. The club committee is the data controller for the purpose of GDPR and the Data Protection Act 2018. Our address is Accommodation Road, Bleadon, Weston-super-Mare, North Somerset, BS24 0AP . Our club contact for privacy and data is the current Chairman, and the contact details are info@mendiprcraceway.co.uk. Collecting your information We collect your information when you fill in membership or competition event entry forms. You can give us your information using online forms or paper based forms. The information you give us may include your contact details (name and email address), personal information and identifiers (date of birth), and other information we require to enable you participation in events. When you give us information about another person, such as a child, parent, guardian, or emergency contact you should let that person know that you have given us the information. If you are under 18 years old, we may also ask for information from your parent or guardian. Using your information We use your information to administer your membership of the club and when you enter club events. For race meetings we will publish some of your information in the heat listing and the results, which may be in the public domain. Your information is used in these ways to fulfil our contract with you. We may ask you for emergency contact and next of kin details which we will only use in an emergency, and which is use for a legitimate interest. You should let the contact and next of kin know that you have given this information to us. We might use your information to send you marketing messages by email, by providing us with your details you have agreed that we can do this – you can change your mind at any time just contact us on the email address above. We will not sell your information to another organisation. To support your long term relationship with the sport, Mendip RC Raceway and Mendip Model Motor Racing Club we may keep your information indefinitely, unless you ask us to delete it. Sharing your information We may share you information with the British Radio Car Association as required by its General Rules for governing the sport, with our landlord company, with medical personnel, or any other person if we have to comply with a legal obligation. Our website When you use our club website we may collect information about you, in particular your IP (Internet Protocol) address, by using cookies. We use this information to improve your web experience. Cookies help us to recognise you when you return to the website, and they may also help you to login securely to our web-based services, including on line entry and payment. The club website might contain links to other websites such as online entry and payment sites, partners, and advertisers. If you follow links to other websites please review the privacy policy for each site because we are not responsible for information you share on those sites. Security for your information Your information is held securely by us. We have taken all reasonable steps, and have in place appropriate security measures, to protect your information. Your information is not transferred outside the European Economic Area. Your rights 1. You may ask us not to process your information for marketing purposes. 2. You are entitled to a copy of the information we hold about you, and to ask us to correct any inaccuracies. 3. You may ask us to stop using your information, and to delete it, although we may maintain a skeleton set of your information. If you ask us to do this we will not be able to continue our contract with you. 4. You may make a complaint to the Information Commissioner (www.ico.org.uk).

 

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